Hartwell & Associates: AI Document Processing
The Challenge
Hartwell & Associates processed over 500 legal documents per week across multiple practice areas. Manual review was consuming attorney time, deadlines were being missed, and billing disputes were eroding client trust. According to McKinsey, AI-assisted document review can reduce legal document processing time by 60-70% while improving accuracy over manual review.
- 500+ documents per week requiring manual review and classification
- Contract analysis taking 4+ hours per agreement
- Missed deadlines from manual calendar tracking affecting 9% of cases
- Billing disputes from time tracking errors costing $180K annually
- Knowledge silos between 6 practice groups preventing precedent reuse
The Solution
We deployed a three-phase AI legal technology strategy designed to automate document processing while maintaining the precision attorneys demand.
Document Workflow Audit
Cataloged all document types across 6 practice groups. Identified contract review, deadline tracking, and knowledge search as the highest-value automation targets.
AI Document Engine
Deployed NLP-powered contract analysis, automated deadline extraction and calendar integration, and built a firm-wide knowledge graph linking cases, precedents, and outcomes.
Continuous Learning
Trained the AI on attorney corrections, expanded clause libraries, and added automated time capture with billing reconciliation. Research by Thomson Reuters finds that 82% of legal professionals believe AI can be applied to legal work, with document review and contract analysis as the highest-impact use cases.
Key Results
Want Results Like These?
Document processing time cut by 70%, contract review speed tripled, deadline compliance improved from 91% to 99.2%, and $520K saved annually.
Technology Used
Frequently Asked Questions
How long did the AI implementation take?
The full implementation took 12 weeks: document workflow audit, AI engine deployment with NLP training, and continuous learning optimization across all practice groups.
How much time do attorneys save?
Attorneys save an average of 70% of their document processing time. Contract review that took 4 hours now takes under 90 minutes with AI-assisted analysis.
Does it maintain attorney-client privilege?
Absolutely. All data is processed on-premise with end-to-end encryption. The system maintains strict access controls per practice group and complies with all bar association requirements.
Ready to Modernize Your Legal Practice?
Book a free consultation and see how AI can free your attorneys to practice law instead of processing paperwork.